e-mail: enrol_serv@smu.edu, Tel:214-768-3417, Laura Lee Blanton Student Services Building If administrators want to know specifics, explain FERPAs legitimate educational interest and your ethical obligation to protect the information. WebDefinition & Citations: a term that is used to describe the ownership that is vested in one person. In addition, always notify a parent/guardian that you conducted suicide risk assessment on a student (at any risk level) and support parents/guardians in obtaining mental health services for the child. In addition, be sure you maintain these boundaries, such as not answering the phone at times you are not able to assist a student. What are a students rights to confidentiality, especially in terms of sharing information with parents/guardians? If case notes help a student receive necessary services, it might be wise to relinquish that information. Alumni records are considered educational records according to FERPA law. Where is Ferpa in the US Code? If the school counselor is the only one in the building, then the school counselor must work to ensure there isnt even an appearance of gaining any unfair advantages for the school counselors son. Required: 1. © 2023 California School-Based Health Alliance. This includes transcripts or other records obtained from a school in which a student was previously enrolled. DOCUMENTATION; RECORDS OF PROCESSING Each party is responsible for its compliance with its documentation requirements, in particular maintaining records of processing where required under Data Protection Law. Personal observations by an employee which are not recorded as a university record are not protected by FERPA. 2 0 obj What does Lo Debar represent in the Bible? Bookings at the Hardin County Detention Center from 3 p.m. Friday through 3 p.m. Sunday. 1. FERPA Definitions | Registrar's Office Suite 390 Under FERPA law, colleges may disclose, without consent, a category of data called directory information. The four criteria that must be met for notes to be considered sole possession identify that the case notes are: a) a memory aid, b) not accessible or shared in either verbal or written form, c) private, created solely by the individual possessing them, d) observations and professional opinions only. How does accounting for uncollectible accounts conform to the concept of the matching principle? 338 0 obj <>/Filter/FlateDecode/ID[<01492B166E96BD43A1D23E0349E6F844><28A79EEAB566DE488238925B844DFC92>]/Index[325 29]/Info 324 0 R/Length 73/Prev 54860/Root 326 0 R/Size 354/Type/XRef/W[1 2 1]>>stream Another thing to think about in regard to releasing your records to your successor is to consider what value these notes might have in assisting the students success.

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